The Hawaiian Affairs Caucus is seeking nominations for its officers, at Large, and SCC positions for the term April 2018 to March 2020. Members are encouraged to apply for these leadership positions. A complete description of the duties and qualifications for these positions can be found in the HAC bylaws posted at its website, www.hawaiianaffairs.org. A summary follows at the end of this communication.
Nomination forms are attached. Email completed forms to Kealii Lopez, Chair of the Nominations and Elections Committee, at firstname.lastname@example.org; or mail to Hawaiian Affairs Caucus, c/o Democratic Party of Hawaii, P.O. Box 2041, Honolulu, Hawaii 96805-2041 to be received by not later than March 8, 2018.
Election will be held at the Hawaiian Affairs Caucus General Membership Meeting scheduled for April 11, 2018, 6:00 p.m., at the Democratic Party Headquarters, 627 South Street. Per the Hawaiian Affairs Caucus bylaws, only those who have been members of the Party and the Caucus as of January 31 of the year of the election are eligible to vote in the election. The caucus Secretary, with the assistance of Party staff, shall certify the list of members eligible to vote.
Positions and Summary of Duties
Chair: Preside over meetings; supervise the work and activities of the organization; countersign all checks; submit annual report to the membership; appoint committee chairs; act as chief spokesman for the Caucus on legislative and other matters; and perform such other duties which usually pertain to that office.
First Vice-Chair: In the absence of the Chair, shall perform all of the duties of the Chair; serve as the Executive Committee liaison for any and all standing and other committees assigned to him/her by the Chair; and be responsible for securing meeting places for caucus meetings and arranging the logistics for such meetings.
Second Vice Chair: In the absence of the Chair and First Vice-Chair, shall perform all of the duties of the Chair; serve as Executive Committee liaison for any and all standing and other committees assigned to him/her by the Chair; any other such duties and responsibilities as may be assigned by the Chair.
Secretary: Write minutes of meetings; prepare and disseminate all correspondence; receive all correspondence; maintain the membership list.
Treasurer: Receive all funds paid to the Caucus; make approved disbursements; maintain accounts open at all times to the Executive Committee, Chair and auditors; submit Treasurer’s reports; etc.
At Large Members (O‘ahu-2; Hawai’i-1, Kauai 1, and Maui 1): Serve on the Executive Committee, assist the Vice Chairs with the general membership and Executive Committee meetings, and perform other tasks as assigned by the Chair.
SCC Representatives (Two different genders): Serve as liaisons to the State Central Committee; attend SCC meetings, prepare necessary reports to the SCC and the Caucus, and carry out the responsibilities outlined in the Democratic Party of Hawai’i Constitution and Bylaws.
Qualifications: To serve in any of the positions that comprise the Executive Committee, the nominee must provide a written statement certifying that he/she meets the qualifications as described on the nomination form and required by the HAC bylaws.
Questions may be directed to the Nomination and Elections Committee Chair, Kealii Lopez at email@example.com.